Applying for a job check: employer checklist

Before you start your application:

• you need to be accredited to hire migrants on an AEWV
• check if you need to advertise the job or engage with Work and Income
• create a RealMe® login to access Immigration Online
• use the Immigration Online application form
• if you have standard accreditation, make sure you have space available to hire another migrant within your allocation of 5 migrants.

Applying for a job check: process steps

AEWV employer accreditation and job check process

How to create a RealMe account

Immigration Online

What you will need to complete the online form

Use this checklist to ensure you have all the information and evidence you need to submit with your application.

You will need to provide:

• a job description
• pay rate details
• evidence that you advertised the job, if it pays less than NZD $59.32 an hour or is not on the Green List
• the proposed employment agreement
• recruitment, training or equipment costs.

Green List roles — jobs we need people for in New Zealand

What is ANZSCO and how to find your skill level

You must have copies of documents ready to upload when requested in the 'Supporting documents' section of the job check.

If you do not provide the required supporting documents, there may be a delay in processing your application.

You will also need to pay the application fee.

Employment details

We will ask for the following details when you complete your job check application:

• job title
• number of positions
• location of work
• minimum qualifications and experience, including if the job is on the Green List
• the ANZSCO code that best matches the job you are offering
• type of employment (for example full-time or fixed employment).

Pay rates

The job must pay the New Zealand .

We will ask for the following remuneration details of the job, including:

• salary or minimum and maximum hourly rates of pay
• deductions, benefits or allowances
• hours of work per week as specified in the employment agreement, including any shifts or variation in hours.

How we calculate pay rates for the AEWV

Wage rate requirements for visas

Deductions — Employment New Zealand

If you advertised the job

If you advertised the job, you must upload a copy of the job advertisement, which includes:

• a job description detailing the key tasks and responsibilities
• the minimum and maximum rate of pay or salary
• a reasonable estimate of the actual earnings if a significant portion of the pay is made up of commission, piece rates or bonuses that are not guaranteed
• minimum guaranteed hours of work
• the job location
• the minimum qualifications, work experience, skills or other specifications for the job.

You will be asked to provide the following details about your job listing:

• where you advertised the job, for example national job listing websites
• how long the job was advertised for
• the listing date and closure date
• confirmation that the job advertisement closed within 90 days of your job check application
• how many job applications you received, including from suitable New Zealand citizens or residents, and whether you hired any New Zealand citizens or residents for the job.

You must advertise a job for a minimum of 14 calendar days for roles at ANZSCO skill levels 1 to 3, and for 21 calendar days for roles at ANZSCO skill levels 4 and 5.

Advertising the job before your job check

If you engaged with Work and Income

Before you apply for a Job Check, you must engage with Work and Income if the job is ANZSCO skill level 4 or 5. You must engage with Work and Income in addition to advertising the job. You can engage with Work and Income while you are advertising the job.

In most cases, INZ will accept your declaration that you have engaged with Work and Income in . However, in some instances INZ may ask to see evidence of that engagement during the job check process. This evidence could include:

• a copy of the completed Work and Income form, including the date it was submitted, details of your business, title of the job available, the number of positions available, and ANZSCO code
• if the vacancy is listed by Work and Income, a screenshot of the listing
• communications with Work and Income, such as emails provided when the listing closed or if they advised they have no candidates available.

We may also contact Work and Income at any time to check you have engaged in good faith.

Engaging with Work and Income before you apply for a job check

Proposed employment agreement

You will be asked to provide an unsigned draft contract or employment agreement for the job you are offering.

You will be asked to upload:

• an unsigned draft contract or employment agreement for the job you are offering — make sure it does not include any details of prospective employees.

Confirm the employment agreement includes:

• the parties to the agreement. These must match the accredited employer — if not, you need to explain why not
• the job title
• a detailed description of the work to be performed
• the hours of work (at least 30 per week)
• the duration and type of agreement (fixed-term or permanent)
• details of the pay and conditions of employment
• the place or places of work
• the maximum number of hours to be worked before overtime rates apply
• the total number of hours the employee may be asked to work, including any hours paid at overtime rates
• details of the overtime rate of pay
• details about paid leave entitlements
• the pay period
• the terms and conditions for any travel or work that will take place at different locations, if applicable
• an easy to understand explanation of how the employee can get help with employment relationship problems
• a statement that most personal grievances must be raised within 90 days
• a statement that sexual harassment personal grievances must be raised within 12 months
• an employment protection mechanism that applies if your organisation is sold or transferred, or if the employee's work is contracted out (if applicable).

The employment agreement cannot include:

• clauses that do not comply with employment law
• unlawful deductions
• a trial period
• unacceptable bonding clauses — these are provisions in an employment agreement that require an employee to repay money to the employer if the employee leaves the employment within a certain timeframe.

If you apply for a job check and the employment agreement does not meet these requirements the application may be declined.

Creating an employment agreement — Employment New Zealand

You can still negotiate pay and hours with the worker, as long as the actual hours are within the range provided in your job check. The information you provide helps us check the guaranteed pay rate if we need to.

How we calculate pay rates for the AEWV

Recruitment, training or equipment costs

When you apply for a job check you will be asked to declare that you will not pass on any recruitment, training or equipment costs related to the job to the employee. This applies if the employee is inside or outside of New Zealand.

You will be asked to declare that you will not pass on costs including:

• advertising costs
• recruitment agency fees
• employer accreditation and job check application fees, and any other associated costs such as immigration adviser fees
• compulsory training and induction costs related to the job (including on-the-job training)
• health and safety equipment required to undertake employment safely
• branded uniforms
• trade testing (including testing centre, tester accommodation and salary costs)
• tools where the ownership of the tools is retained by the employer.

If you are placing migrants in specific construction jobs

If you have triangular employer accreditation and you are using a controlling third party to place migrants in specific construction jobs, you must upload:

• a completed declaration to confirm the number of employees your organisation currently places with controlling third parties.

Pay the application fee

You can pay the job check application fee by:

• credit card
• debit card
• China UnionPay
• POLi

Paying for AEWV employer accreditation and job checks