A13.1 The form in which documents must be submitted
- Unless the exceptions at (b) below apply, any passport, certificate of identity, birth certificate or other document provided as evidence of an applicant’s identity must be either the original or a certified copy.
- Documents specified in (a) do not need to be original or certified copies if provided in support of an application made:
- on an electronic form; or
- by a diplomatic or consular official for a temporary entry class visa; or
- for reconsideration of a decision to decline a further temporary entry class visa.
- All other documents submitted in support of an application must be originals, or certified copies, unless:
- uncertified copies are specifically requested on the relevant INZ form or guide; or
- the application is made on an electronic form, in which case a legible scan of the original document must be provided in the manner specified by the online form or by an immigration officer; or
- the application is for a temporary entry class visa, in which case a legible copy of the original document may be provided.
- Despite (a) and (c) above, original documents must be provided if specifically requested on the relevant INZ form or guide, or if requested by an immigration officer.
Original documents must:
- be copied or processed immediately; and
- be returned directly to the owner or the owner's authorised agent (e.g. solicitor) as soon as possible; and
- not be released to any other person unless the owner has made a written statement authorising their release to a specified person.
A13.1.5 Certified copies
- Certified copies must be stamped or endorsed as being true copies of the originals by a person authorised by law to take statutory declarations in the applicant's country or in New Zealand.
Examples: a lawyer, notary public, Justice of the Peace, or court official.
- If certified copies are supplied, immigration officers may also request the original documents.
- An immigration officer may certify copies submitted with the original document if they are satisfied that the copy agrees with the original in essential details.
- If the actioning officer is satisfied that the copy is a true copy, it must be marked with:
- the words "original sighted"; and
- the date.
- An immigration officer should accept faxed copies of certified documents only if the originals, or certified copies, are then submitted at the earliest opportunity.
- Documents with evidence of having been tampered with, or unofficially altered, must be referred to an immigration officer, with Schedule 1-3 delegations, who will decide what further action to take.
A13.1.10 Uncertified copies
- Where uncertified copies of original documents have been provided, an immigration officer may request to see the original documents before making a decision on the application.
- Uncertified copies must be legible and an accurate reflection of the original document.