2013-Jul 12: Privacy Act Requests for Ministerial Files

Visa Pak 120 - Guidelines to staff about how to proceed with a privacy Act Requests received for release of Ministerial Files

Visa Paks

12 July 2013

Privacy Act Requests for Ministerial Files

The Government Relations Unit is required to report on Privacy Act requests where the request includes releasing of ministerial files closed from 1 February 2013. The relevant file is identified in AMS as application type ‘Resolutions, Ministerial, Minister’.

If the Privacy Act request includes the release of a ministerial file since 1 Feb 2013 then the staff member managing the release must notify the Immigration Manager at Resolutions Team, with the following details.

  • Client number
  • Ministerial reference – Min xx/xxxx
  • Intended date of release or date information was released

Staff should continue to manage the release of the information as they normally would; no response is required from the Resolutions Team.

For the avoidance of doubt this reporting relates only to ministerials considered and decided by the Associate Minister of Immigration. It does not relate to those considered and decided by Departmental Decision Makers (DDMs).

Please ensure all relevant staff are informed and implement the above process.